Picture a place where you host your biggest meetings, close your biggest deals and brainstorm your best ideas.
Now, for most corporates, that place is likely a conference room. And let’s face it; nothing kills productive conversation like video lag or glitchy software.
So let’s look at a standard audio-visual checklist for every conference!
1. Make a Great Display
Most corporates need to communicate with clientele or colleagues overseas on a regular basis. In addition to that, you also need to hold employee or department meetings as well. Both of these require great displays to make them happen.
Generally, you have two options. A whiteboard display with a projector or an LED flat screen. Both have their pros and cons, so choose depending on what better fits your needs.
2. Microphones and Speakers
There are two parts to communication, and this part is non-negotiable. Whatever else you skimp out on, make sure you invest in good quality microphones and audio. Each seat should have quick access to a microphone and speaker, to make every conversation a seamless experience. This could
There are plenty of ways to creatively integrate speakers into the design of the room. For the microphones, you could consider wireless versions if you prefer a more non-cluttered look. If you want to enhance the sound quality in other ways, you could also consider things like carpeting, drapes and other sound-absorbing design choices.
3. A Control Panel
Every system needs a point of control. This should ideally be easy to operate, accessible and well-integrated. A single point of contact is always more convenient than multiple points for individual systems.
4. A Camera
Long-distance meetings are often tricky, especially when you want to promote a great professional relationship. Having a good camera can help. Consider investing in a 360-degree camera to promote a more authentic touch to your meetings.
This would, of course, be in addition to a regular camera that can be focussed on the person communicating at a point of time. Some cameras even allow for a dual focus – a 360-degree capture as well as individual highlights.
5. Software that Works
And now, the glue that holds it all together – the software.
Good software allows for a smart, integrated system that functions efficiently. You would also need elements of video conferencing software, presentation software and more, depending on what your meetings are like. It can be overwhelming to get all of this done, but luckily companies like AV Structural INC do a great job of putting it all together for you.
Keep Your Conference Room in Check
As fantastic as your equipment and design for your conference room might be, machines need maintenance. Make sure your software is regularly updated, your equipment is frequently serviced and your gear is up to date.
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